Real Estate Closing Documents Checklist

Discover our Real Estate Closing Documents Checklist, an indispensable tool tailored for real estate agents. Designed to facilitate the closing process, this checklist enables direct upload of information and documents by buyers and sellers through shareable links. Customize it once to align with your business needs, and use it efficiently for multiple transactions with minimal adjustments. Get started by clicking 'Save as Template' and make it a staple in your transaction toolkit.

For Buyers

Buyer Information

Full Name

Contact Number

Email Address

Current Residential Address

Loan Documents (If Applicable)

Loan Application Form

Drag & drop a file or click here

Mortgage Pre-approval Letter

Drag & drop a file or click here

Credit Report

Drag & drop a file or click here

Proof of Income

Pay Stubs, W-2s, etc.

Drag & drop a file or click here

Bank Statements

Drag & drop a file or click here

Offer and Agreement

Initial Offer Document

Drag & drop a file or click here

Signed Purchase Agreement

Drag & drop a file or click here

Counteroffer Documents

Drag & drop a file or click here

Inspections and Appraisals

Home Inspection Report

Drag & drop a file or click here

Pest Inspection Report (if applicable)

Drag & drop a file or click here

Appraisal Report

Drag & drop a file or click here

Insurance and Warranties

Homeowners Insurance Policy

Drag & drop a file or click here

Title Insurance Policy

Drag & drop a file or click here

Home Warranty Information

Drag & drop a file or click here

Legal and Compliance

Government-Issued Identification

Drag & drop a file or click here

Disclosure Statements

Property Condition, Lead-Based Paint, etc.

Drag & drop a file or click here

Closing Disclosure

Drag & drop a file or click here

Closing Process

Final Closing Statement

Drag & drop a file or click here

Transfer of Funds Proof

Down Payment, Closing Costs, etc.

Drag & drop a file or click here

Property Deed

Drag & drop a file or click here

For Sellers:

Seller Information

Full Name

Contact Number

Email Address

Forwarding Address

Property Details

Property Address

Type of Property

Apartment, House, Condo, etc.

Year of Construction

List of Renovations or Repairs

Listing and Marketing Documents

Original Listing Agreement

Drag & drop a file or click here

Marketing Materials

Flyers, Online Listings, etc.

Drag & drop a file or click here

Offer and Negotiation

Buyer's Offer Document

Drag & drop a file or click here

Counteroffer Documents (if any)

Drag & drop a file or click here

Inspections and Reports

Property Inspection Reports

Drag & drop a file or click here

Pest Inspection Reports (if applicable)

Drag & drop a file or click here

Legal and Compliance

Property Title or Deed

Drag & drop a file or click here

Mortgage Payoff Information

Drag & drop a file or click here

Disclosure Forms

Property Condition, Lead-Based Paint, etc.

Drag & drop a file or click here

Closing Process

Closing Statement

Drag & drop a file or click here

Bill of Sale

Drag & drop a file or click here

Transfer Tax Receipts

Drag & drop a file or click here

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What is this Template

This Real Estate Closing Documents Checklist is a meticulously designed tool intended to streamline the real estate closing process. It provides a detailed outline of all necessary documents and information required for a smooth transaction closure. This checklist is a digital solution, ensuring that all parties have clarity on what is needed, reducing the likelihood of missed or incorrect documentation, and thereby minimizing delays in the closing process.

Who is it For

This checklist is primarily crafted for real estate agents, who play a pivotal role in coordinating and finalizing property transactions. It's equally valuable for both experienced agents and those new to the industry, providing a standardized procedure that enhances efficiency and accuracy. The checklist's adaptability also makes it a useful resource for buyers and sellers, who can contribute directly to the document collection process.

What Does it Cover

The checklist covers an extensive array of documents and information necessary for closing a real estate transaction. For sellers, it includes property-related documents, legal compliance forms, and financial records. For buyers, it encompasses financing documents, insurance policies, and various agreements and disclosures. Each section is tailored to the specific needs of buyers or sellers, ensuring all relevant information is captured.

How to Use It

This checklist is adaptable for use in various scenarios:

1. As the Agent: Use the full checklist to manage and oversee the entire document collection process yourself for both buying and selling sides. This centralized approach ensures that you, as the agent, maintain comprehensive oversight of all documentation.
2. As a Buyer's Agent: Extract the buyer-specific section from the checklist and create a separate, focused checklist. This tailored checklist can then be shared with the buyer via a link, allowing them to input their information and upload necessary documents directly.
3. As a Seller's Agent: Similarly, create a seller-specific checklist by selecting the relevant part of the main checklist. Share this customized checklist with the seller for direct document and information submission.

Getting Started

• Save as Template: Initially, save the comprehensive checklist as a template in your account. You can save multiple times (as agent, for buyer, for seller) according to your approach.
• Customize for Specific Roles: Depending on your role as a buyer's or seller's agent, tailor the checklist by extracting the relevant sections. This creates a focused checklist specific to the needs of either the buyer, the seller or both.
• Share with Buyers/Sellers: Use the sharing feature to send the customized checklist to the respective party. This allows buyers and sellers to directly contribute to the document collection process, enhancing efficiency and engagement.
• Monitor Progress: Regularly check the shared checklist to monitor progress and follow up as necessary to ensure all documents are submitted timely and correctly.
• Secure and Organize: All collected documents and data are securely stored within the app, ensuring easy access, organization, and reference throughout the transaction process.

By utilizing this approach, agents can effectively manage their role in the real estate closing process, whether working with buyers or sellers, and ensure a smooth and streamlined transaction.